1. Responsible to assist and provide a full range of secretarial, clerical and administrative support to the Legal Affairs Division:-

- Set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards.

- Assist in processing and track legal services requests/work.

- Accountable for record and monitor deadlines.

- Update status and tracking reports.

- Collect and retrieve information from files as needed.

- Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets.

- Transcribe meetings minutes.

- Review and proofread documents and correspondence to ensure accuracy.

- Process and distribute documents effectively.

- Plan and schedule appointments, conferences, meetings and travel arrangements for legal staff.

- Coordinate logistics for meetings and conferences.

- Provide administrative support including copying, scanning and faxing.

- Monitor and coordinate the flow of information internally and with external stakeholders.

- Maintain accurate expense account records.

- Prepare and process expense reports and reconciliations for the department.

- Coordinate billing process.

- Ensure efficient and effective administrative information and assistance.

- Projects and assignments as and when assigned by the Head of Legal Affairs.

- Diploma holder or SPM level.

- For diploma level, 2 years of experience is needed. For SPM level, 8 years experience is needed.

This position is only open to Malaysian citizens.