1. Responsible to assist and provide a full range of secretarial, clerical and administrative support to the Legal Affairs Division:-

- Set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards.

- Assist in processing and track legal services requests/work.

- Accountable for record and monitor deadlines.

- Update status and tracking reports.

- Collect and retrieve information from files as needed.

- Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets.

- Transcribe meetings minutes.

- Review and proofread documents and correspondence to ensure accuracy.

- Process and distribute documents effectively.

- Plan and schedule appointments, conferences, meetings and travel arrangements for legal staff.

- Coordinate logistics for meetings and conferences.

- Provide administrative support including copying, scanning and faxing.

- Monitor and coordinate the flow of information internally and with external stakeholders.

- Maintain accurate expense account records.

- Prepare and process expense reports and reconciliations for the department.

- Coordinate billing process.

- Ensure efficient and effective administrative information and assistance.

- Projects and assignments as and when assigned by the Head of Legal Affairs.

To handle conveyancing matters (developers and tenancy), and some immigration work.

- To provide support to litigation partner/lawyers in litigation works.

To assist partner in general and commercial litigation matters

- To update of the physical files - correspondences, documents, drafts.

- To attend to scanning and archiving of files to storage boxes.

- To attend to the opening of new files- physical file, ID on photocopier.

- To attend to online filing (i.e., converting e-mails & attachments to PDF format for online filing).

- To prepare the meeting room for guests during signings or meetings.

- To update calendar (Outlook and physical) on activities/events (firm events, client events, restaurant bookings, restaurant /cafe meetings, work related travel bookings).

- To liaise with phone supplier (for phone equipment related matters.

- To liaise with Telekom Malaysia for phone/ internet related matters.

- To liaise and communicate with despatch and update the online excel sheet.

- To oversee the purchase of sundries (toilet paper, tissue paper, floor cleaner, glass cleaner, biscuits etc.) and stationeries.

- To oversee the refills of water tubs for office consumption.

- To oversee the purchase of books and to update the library list.

- To oversee purchase of equipment, assets, renovation of office when necessary.

- To attend to the registration of events when necessary.

- To attend to booking of flights/ hotels/ meeting venue/restaurant venue when necessary.

- To attend to incoming phone calls.

- To attend to the delivery of flower arrangements for funerals or opening ceremony when necessary.

- To attend to the purchase and delivery arrangements of gifts/hampers during festivals/special occasions.

- To attend to the renewal of teleconferencing with Telekom.

- Attending to the procurement of government tender document and submission (with assistance and guidance from the rest of the admin team).

- Draft and review conveyancing, commercial, banking and corporate documents and/or contracts.
- Advise on legal issues in conveyancing, commercial, banking and corporate matters.
- Maintain liaison with external lawyers.
- Attend to and solve any legal issues faced by the Group that may arise from time to time.
- Work closely with and maintain good rapport with all levels of management within the Group.
- Attend to assigned projects from time to time.
- Provide legal support to other departments within the Group including reviewing, researching and/or drafting of legal documents.

- Provide legal advice and support on a wide range of issues, including contracts, corporate governance, and regulatory compliance.

- Review, draft and negotiate various legal documents, including contracts, agreements, and corporate communications.

- To maintain the legal document database.

- To assist the head of legal in tasks as assign from time to time.

Able to handle conveyancing matters such as sub-sale, developer cases, loan documents, banking security documents inclusive corporate loan and consumer etc

- Report to Assistant General Manager, Group Legal Centre

- Provide legal support and general advice to Malaysia group companies, including reviewing, vetting and/or drafting of commercial contracts, agreements and legal documents.

- Localise global/regional compliance policies and materials, including translation to Bahasa Malaysia.

- Assist / conduct compliance training to employees (including new hires)

- Liaise with regulatory bodies or government departments and external parties on legal matters involving the group of companies.

- Conduct legal research and monitor legal developments applicable to business

- Preparation of regular reporting on legal jobs, billings and support.

- Undertake other duties and assignments as and when requested.

- Assist to organise Legal Meetings for group companies and attending to any other administrative requirements for the department.

- Assist lawyers in preparing documentation, doing legal research and some operational related works

- To carry out other tasks as and when required